Invoicing and Payments Software Ideal for UK Photographers
Running a photography business is about more than taking amazing shots. You also need to send invoices, keep track of payments, and get paid on time. Many UK photographers struggle with late payments or confusing invoicing tools. That is why free invoicing software for photographers in the UK is essential.
With Paydough, you can send professional invoices for free and take payments online with ease. Paydough is powered by Stripe, so your clients can pay instantly and securely with cards, Apple Pay, and Google Pay. Every payment is tracked and automatically reconciled in your Paydough dashboard, so you always know what is paid and what is still outstanding.
Why photographers need a simple invoicing and payment software solution
Late payments waste your time
Chasing unpaid invoices can be stressful and awkward, and it takes you away from doing the work you love. Good software helps you simplify your invoicing and payments, send reminders for overdue invoices, and track client payments without spreadsheets.
Reduce Your Admin
Over-complicated accounting software can slow you down if you just need simple invoicing. Many photographers start with spreadsheets or heavy systems, which take too much time to learn and manage. Paydough is designed for creatives, it strips out the complexity and gives you only what you need to bill clients and get paid quickly.
Give Clients Easier Ways to Pay
Clients expect easy payment options. If they have to log into a bank account, payments get delayed. With Paydough, you send a simple instant payment link, and clients can pay instantly by card, Apple Pay or Google Pay.
VAT and Making Tax Digital in the UK
If your turnover passes the VAT threshold of Ā£90,000, you must register and issue VAT-ready invoices. You also need to keep digital records for Making Tax Digital. Software makes this simple, so you do not risk mistakes. Learn more from the official guidance on the VAT threshold and Making Tax Digital.
What to look for in photography invoicing software
Free invoicing software for photographers in the UK
For small studios and freelancers, keeping costs low is essential. With Paydough, sending invoices is always free, so you can focus on growing your photography business without worrying about extra subscription fees.
Studio invoicing software
Check that your software can scale with your workload. If you run a photography studio, you will need to manage multiple clients and projects at once. Paydough makes it simple to send and track multiple invoices in one place.
Instant, secure payment options
Clients want to pay in whatever way is convenient for them. Paydough uses Stripe, so you can accept cards, Apple Pay, and Google Pay. You can also send instant payment links, which means clients pay faster.
Reminders and due dates
Choose a tool that removes the awkwardness of chasing payments. With Paydough, you can set due dates and let the system send automatic reminders, so you do not have to spend your evenings writing follow-up emails.
VAT support
If you are VAT-registered, your invoices must be compliant. Look out for invoicing software that can itemise VAT and store records. Paydough makes this seamless, helping you stay organised and compliant with HMRC rules.
Handling deposits and staged payments
Many projects need staged payments, like a deposit to secure your time. With Paydough, you simply send a separate invoice for each amount. For example, one invoice for a deposit and another for the final balance. Since Paydough invoices are free, this is simple and cost-effective.
Payment links
The fastest way to get paid is to send a link. Your client taps it, pays with their card or phone wallet, and the money flows securely through Stripe. Payments are then matched automatically in your Paydough dashboard. This helps you get paid faster and stay on top of your accounts. Learn more on our Invoicing and Payments page.
Payment fees
Always compare the real costs of invoicing tools. Some add hidden fees, while Paydough keeps it simple. Sending invoices with Paydough is always free. When a client pays online, there is a small transaction fee of 2.5% + 30p per payment, which is a standard processing fee for online payments. See our Pricing page for details.
š Want a ready-to-use tool that makes this simple? Create your free Paydough account and start getting paid the easy way.
Tools UK photographers often compare
Accounting software
FreeAgent, QuickBooks, and Xero are used by small businesses to manage accounts. They are powerful but can be complex and pricey.
Why Paydough is different
Paydough gives UK photographers invoicing and payments for free. It is Stripe-powered, simple to set up, and designed for small businesses like yours. Payments are automatically reconciled, so you can see what has been paid at a glance. Compare plans on our Pricing page.
Frequently asked questions
Do I need to charge VAT as a photographer?
Yes, if your business turnover in a rolling 12 months is over Ā£90,000. You then need VAT invoices and digital records. Learn more from the official VAT threshold guidance.
What is the fastest way to get paid for shoots?
Sending an instant payment link. Clients can pay straight away with a card or wallet, and you get the money securely through Stripe.
Can I take deposits and split payments?
With Paydough, you can send separate invoices for each stage of a project, like a deposit and then a final balance. All invoices are free to send, and you only pay the standard payment fee when clients settle online.
What needs to be on a photography invoice?
Your business details, client details, list of services, prices, VAT if needed, payment terms, and how to pay.
How do I track what has been paid?
Your Paydough dashboard shows invoices and payments side by side. Each payment is automatically reconciled, so you always know who has paid and who still owes you.
Start sending free invoices today
Running a photography business is hard enough without chasing payments. With Paydough, you can send VAT-ready invoices for free and get paid faster with Stripe-powered instant payment links. All invoices and payments are automatically tracked in your dashboard, so you are always in control. Payments carry a simple fee of 2.5% + 30p per transaction, while invoicing is free forever.
š Get started with Paydough today
Bonus: Get more clients with better visibility
Getting paid is only half the challenge. You also need a steady stream of new clients. One of the best ways to grow is by showing up where people search. Learn how in our blog: Why listings are important in 2025.